Similar boxes can be confused in a shared shipment if they only show the receiver’s name. Useful identification links a visible unit to a specific document row. Match package identification to the unit numbers in the packing list and transport request. The recommendations below concern internal identification; mandatory special marks and requirements for particular goods need separate checking.

Choose one identification system

Agree a short consignment reference and a separate identifier for each unit. In a fictional order OR-27, crates might be OR-27-A, OR-27-B and OR-27-C. This is an internal-record example, not an industry standard. The supplier, warehouse and receiver need to use the same identifiers. When combining suppliers, add a recognisable supplier code and check for duplicates beforehand. Keep the product serial number separately if necessary: it may not identify an outer crate containing several products.

Connect labels with the documents

Copy each identifier exactly into the packing list and photograph captions. Where a set is split between units, show that relationship in the packing list. Do not rely only on sticker colour or an unexplained barcode: receiving staff need readable text. Check contrast, letter size and whether promotional wording makes the reference difficult to find. Agree address and contact information with shipment participants and avoid placing unnecessary purchase details on the label.

Check visibility after packing is finished

Ask for a photograph of the final prepared unit. A label visible before wrapping may be covered by film, a strap or another crate. Agree placement with the packer so reading it does not require unsafe movement of the load. Do not cover manufacturer handling marks or technical plates. “Do not stack” and orientation instructions should reflect actual packaging limitations and confirmed directions, rather than a template copied from another shipment.

  • Each outer-unit identifier is unique across the whole consignment.
  • The schedule, package and photograph filename use the same code.
  • The label remains readable after final wrapping and securing.
  • Old address labels do not conflict with the current shipment.

Allow for changes and discrepancies

If a supplier divides one crate into two, issue new identifiers and amend the packing list. Do not leave two physical units under one identifier without an explanation. At receipt, resolve differences between a photograph, label and documents before mixing the unit into the remaining consignment. Appoint someone to confirm corrections and keep the supplier’s original message. The useful result is a unit list another employee can check without reading a long conversation. This system supports identification but does not itself verify the contents of sealed packaging.

When contacting Inlogistics, attach photographs of the markings to the packing list. Send materials to info@inlogistics.kz and use the shared enquiry or order reference in the subject line.

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