Two prices become comparable once you understand exactly what each pays for. One enquiry may include factory collection while another starts at a warehouse; one may describe packed goods while another uses provisional weight. Establish a common comparison basis and retain unresolved questions. This supports a decision without assumptions about the service scope.

Provide the same input to every provider

Use one cargo-description version: goods, unit count, external dimensions, gross weight, handling needs and photographs. Give the same actual addresses and readiness information. Compare quotations using the same weight, dimensions, route and scope of additional services. Proposals based on different consignments therefore need alignment first. If a provider has made an assumption, ask for it to be explicit. A quotation for stackable pallets does not automatically cover the same order after loading on top has been prohibited.

Break the route into understandable operations

List collection, loading, main transport, any handling, storage and final delivery. Beside each operation, identify who provides it and whether it is included. Do not interpret an empty field as a free service. Record separately who arranges formalities and which payments are excluded; the exact scope depends on the transaction and route. “Turnkey” without a breakdown does little to establish comparability. Request a proposal that purchasing staff and the receiving warehouse can interpret in the same way.

Clarify when the quoted terms apply

Check currency, quote validity, payment arrangements and triggers for renewed agreement. Ask how waiting, address changes, additional handling and revised measurements are recorded. These are questions about the transaction, not assumptions that such charges will necessarily occur. For delivery timing, establish the starting event, end event and whether the date is indicative or confirmed. Identify an operational contact for changes so a decision is not lost between sales, warehouse staff and purchasing.

  • The same consignment, identical addresses and confirmed readiness.
  • A complete list of included work, exclusions and responsible parties.
  • Currency, validity, payment and approval of additional operations.
  • Clear timing, applicable conditions and a change-notification process.

Assess suitability before comparing totals

Set aside incomparable options or obtain the missing explanations. For example, if the receiver can only unload from the side, a proposal that has not checked this condition has not yet resolved the task. Keep the comparison sheet and final agreed wording rather than only a screenshot of the price. A low rate alone tells you little about suitability: compare the confirmed scope and conditions of each offer. If packaging or destination changes after selection, return to the comparison and update the affected entries.

To request an Inlogistics proposal on the same basis, enter the route and cargo parameters in the form. Send technical material and the required scope of work to info@inlogistics.kz.

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