Equipment dimensions in a catalogue may differ from cargo dimensions at collection. A base, protective packaging and securing materials are added, while some components may travel in another crate. The enquiry needs a clear record of what will actually be handed to the carrier. Use the checklist below alongside the manufacturer’s instructions and the technical review of the transport plan.

First identify the handling unit

Ask the supplier to show the transport-ready packaging and assign an identifier to each unit. Establish how many boxes are combined on a pallet and whether they will be handed over in that form. If the factory reports ten boxes but the warehouse prepares two pallets, the enquiry should explain both levels without double counting. Do not add the weight of a loaded pallet to the weight of its contents as if they were separate shipments. List any accessories travelling outside the shared base.

Measure the outside of the package

A freight quotation needs the length, width and height of the finished package. Record them in a consistent order and unit of measurement. Check the outermost points, including the base and protrusions; provide an annotated drawing for an irregular shape. Do not substitute the machine’s specification-sheet dimensions for the finished crate dimensions. Do not rotate or tilt equipment to reduce its footprint unless the manufacturer permits that transport position. If measurements precede completion of packaging, state this clearly.

Separate product weight from shipment weight

Request the gross weight of every prepared unit and how it was determined. Keep a weighing record or supplier confirmation so differences can be traced to the original figure. Put net weight in a separate column. If only the product specification is available, do not present it as a verified weight for the crate and base. A total consignment weight cannot show the distribution between units, so request the breakdown even for an initial estimate. Obtain centre-of-gravity information separately from the manufacturer.

  • Unit identifier and packaging type: crate, pallet, frame or other.
  • Length × width × height with explicit measurement units.
  • Gross weight, information source and confirmation status.
  • Measurement date, unit photograph and notes on protrusions.

Check the measurement sheet before sending it

Compare the rows with photographs and the packing list. Identical units may share a row only when their parameters are confirmed identical and the quantity is stated. Check for confusion between millimetres and centimetres, or between one-unit weight and the shipment total. If the supplier changes the crate, adds a pallet or removes an assembly, update affected rows and totals. Retain the earlier version as superseded and ask the enquiry recipient to confirm use of the new one. This gives everyone the same starting information.

Send the measurement sheet and photographs to info@inlogistics.kz. In the Inlogistics enquiry, give the route, unit count and a contact who can clarify measurements with the supplier.

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