A business address identifies a property but may not identify the freight entrance or the place where this shipment will be received. A final approach map brings together information from security, the warehouse and the site manager. It gives everyone a shared, checkable instruction; it does not replace a route assessment or a specialist’s decision about access.

Identify the actual handover point

Start with the consignee, order reference and precise handover location. Mark the freight gate, registration point and unloading area separately. Where several buildings share an address, identify the correct building on both the map and the written instruction. Clarify where the agreed transport service ends. Delivery to a gate, a loading bay and an internal work area involve different arrangements. Ask the receiving site to verify that the map points to the freight entrance.

Add information missing from the map

Ask the site about access procedures, operating hours, temporary closures and any escort arrangements. Add dated photographs of gates and turns with clear captions. State the source of measured clearances and restrictions; an estimate from someone driving a different vehicle is insufficient. Include access conditions in the transport request or in agreed instructions for the driver. Agree with your carrier what information is needed for this particular site.

Assign ownership of the current version

Save the map with a version reference and nominate one receiving contact to confirm updates. When a gate closes, identify the instruction being replaced, the person approving the alternative and whether vehicle suitability must be reassessed. A different line suggested by a navigation app is not an approved alternative route. Share the same updated instructions with the relevant participants before the vehicle approaches the site.

Check the site card before dispatch

Combine the map, photographs and contacts into a short site card. List unresolved questions and who will answer them. Do not describe access as clear if it was checked only with a passenger car. Reassess the card when the vehicle configuration changes. For oversized equipment, the responsible specialist reviews the approach: a map alone does not establish route suitability, ground capacity or room to manoeuvre.

  • Separate the postal address, freight gate coordinates, building and handover point.
  • Label the gate, check-in point, travel direction and unloading area.
  • Date photographs and identify who confirmed measurements and site restrictions.
  • Name the access contact, unloading contact and a backup contact.
  • Confirm the map version and the process for reporting an unavailable entrance.

Leave your route and contact details in the form. Email maps and photographs to info@inlogistics.kz with the route or request reference. A manager will clarify conditions and prepare a proposal.

Request a quote
Back to all articles